Payments & Reconciliation Automation

Payment flows automated end-to-end at six-figure weekly volumes

Where this usually starts

None of this is unusual. It is what payments and reconciliation look like before anyone automates them.

Reconciliation is a spreadsheet somebody rebuilds every month-end
A failed direct debit is discovered when the customer calls, not when it happens
BAS time means someone loses a week to reading bank statements line by line
Nobody can say, right now, whether the ledger and the bank actually agree

What you get

Your payment flows automated end-to-end, with reconciliation running itself. Proof: $100k+ weekly flows delivered.

The same work sits inside our own accounting platform, where bank lines categorise themselves on import and BAS figures come straight off the ledger.

How the engagement runs

1

Audit findings scope the automation

The Platform & Delivery-Risk Audit maps which flows are manual today - debits, accounting sync, reconciliation - and where the exceptions actually happen.

2

Direct debit and accounting sync built first

The highest-volume flow goes live first, running alongside the existing manual process until its numbers are proven to match.

3

Reconciliation and exception handling automated

Transactions match themselves against the ledger. Anything that doesn't match is flagged and alerted on immediately, not found weeks later.

4

Cutover, with a full audit trail

The manual process is retired once the automated one is producing the same numbers, with reporting and an audit trail in place from day one.

What's included

Direct debit automation
Accounting sync (e.g. Xero)
Reconciliation automation
Exception handling & alerting
Audit trail & reporting

What we need from you

Access to your payment provider and accounting platform, and a short session with whoever currently owns reconciliation to confirm the exception rules match how the business actually runs.

What "done" means

Payment flows automated end-to-end and reconciliation running itself, with a full audit trail. Sign-off compares the automated numbers against the outgoing manual process before that process is retired.

Questions this answers

Can we automate direct debit and accounting sync without redoing our whole finance stack?
How do we find out about a failed payment before the customer tells us?
How do we get to a point where the ledger and the bank always agree?

Timeframe

6-12 weeks

Not included

  • Bank or payment-product negotiations

Start with the audit

Payments engagements are scoped from the findings of a Platform & Delivery-Risk Audit.